| |
| New Date |
Event |
Calendar Categories |
Who |
Notes |
| May-07 |
|
|
|
|
| 5/1/2007 |
Incoming
President plans meeting of old and new Committee Chairs |
Local
Club |
|
|
| 5/1/2007 |
Finalize
plans for annual meeting and installation of new officers |
Local
Club |
|
|
| 5/1/2007 |
Incoming
President plans meeting of old and new Board of Directors |
Local
Club |
|
Consider
a half-day retreat with old and new Board and Committee Chairs |
| 5/1/2007 |
Entries
for Community Leadership Award due to International Office |
Local
Club |
|
Contact
International for more information |
| 5/1/2007 |
Send
out bills for local, district and international dues |
Local
Club |
Local
Treasurer |
|
| 5/1/2007 |
Appoint
Audit Committee to audit books for past year |
Local
Club |
|
|
| 5/1/2007 |
District
Service Bulletin mailing electronically |
DSB |
|
|
| 5/1/2007 |
Plan
to have conference delegates and alternates present a District Conference
Report |
Local
Club |
|
|
| 5/9/2007 |
Send
new District Board and Consultant information to International on forms
supplied by International |
Conference |
District
Secretary |
|
| 5/10/2007 |
Mamie
L. Bass Award to International |
Conference |
Awards
Co-Ordinator |
|
| 5/10/2007 |
Letha
H. Brown Award to International |
Conference |
Awards
Co-Ordinator |
|
| 5/13/2007 |
Report
proposed bylaw amendments coming from conference to International BRR chair
within 15 days of conference |
District
Board |
Governor |
|
| 5/15/2007 |
Letter
to presidents not attending conference encouraging attendance at next and
consideration of specific budget item to fund conference participation |
Conference |
District
Secretary |
|
| 5/15/2007 |
Finalize
proposed budget for upcoming club year |
Local
Club |
|
|
| 5/15/2007 |
Annual
reports of outgoing club officers and committee chairs due |
Local
Club |
|
|
| 5/15/2007 |
Nominations
for Eleanor Roosevelt Humanitarian Award due to International Office |
Local
Club |
|
Odd
years only |
| 5/24/2007 |
Reminder
letter to clubs who haven't submitted Club Activity Reports |
District
Board |
Governor-Elect |
Due
5/31 |
| 5/31/2007 |
Entry
for ASTRA Club Service Award due to International office |
Local
Club |
|
Forms
supplied by International |
| 5/31/2007 |
Club
fiscal year ends |
Local
Club |
Local
Treasurer |
May
vary for some clubs |
| 05/31/07 |
Club
Activity Reports due to Governor-Elect, Robin Hall |
Local
Club |
|
Reports
sent to District Governor-Elect. By 6/25 G-E send copies of summary to
Board, Communications and Membership Development Consultants, International
Office and International Membership Development Chair. Summary
published in DSB. |
| 5/31/2007 |
Install
new officers |
Local
Club |
|
|
| 5/31/2007 |
Deadline
for submitting new officer and committee chair names to District and
International |
Local
Club |
|
Forms
supplied by International |
| 5/31/2007 |
Delegates
and Alternates for Convention should be reported to the Int'l Office |
Local
Club |
|
Odd
years only |
| June-07 |
|
|
|
|
| 6/1/2007 |
Club
Fiscal Year Begins |
Local
Club |
Local
Treasurer |
May
vary in some clubs. |
| 6/1/2007 |
Present
annual budget to club for approval |
Local
Club |
Local
Treasurer |
|
| 6/1/2007 |
Schedule
all club and board meetings for the coming club year |
Local
Club |
|
|
| 6/1/2007 |
Deadline
to Submit District and International Dues |
Local
Club |
Local
Treasurer |
Must
be received by 6/15 |
| 6/1/2007 |
Sign
new bank signature cards (President & Treasurer) so checks can be issued |
Local
Club |
Local
Treasurer |
|
| 6/1/2007 |
Pay
International Convention Fee when International dues are paid |
Local
Club |
Local
Treasurer |
|
| 6/1/2007 |
New
District Board Orientation & Planning-Forsyth, GA |
District
Board Mtg. |
|
|
| 6/2/2007 |
2nd
Day New District Board Orientation & Planning-Forsyth, GA |
District
Board Mtg. |
|
|
| 6/15/2007 |
Treasurer
notifies members with unpaid dues and advises of late fees |
Local
Club |
Local
Treasurer |
|
| 6/15/2007 |
Late
fees charged for unpaid dues: $5 International; 10% for District; 10% for
local club |
Local
Club |
Local
Treasurer |
|
| 6/25/2007 |
District
Summary of Club Activity Reports due to International |
District
Board |
Governor-Elect |
Summary
article written in cooperation with Membership Development Consultant |
| 6/30/2007 |
Last
day to register for Convention without $15.00 late fee |
Local
Club |
|
|
| July-07 |
|
|
|
|
| 7/1/2007 |
District
Service Bulletin Articles Due |
DSB |
|
|
| 7/1/2007 |
Last
day to pay membership dues |
Local
Club |
Local
Treasurer |
$10
reinstatement fee to International; must be mailed by 7/10 |
| 7/1/2007 |
Begin
work on club yearbook |
Local
Club |
|
|
| 7/1/2007 |
Select
a literacy project for Make A Difference Day |
Local
Club |
|
|
| 7/1/2007 |
Club
Activity Report Summary Article due to DSB Editor |
District
Board |
Governor-Elect |
|
| 7/1/2007 |
Send
IRS Form 990 if necessary |
District
Board |
District
Treasurer |
Due
5 months after close of fiscal year if receipts over $25,000 |
| 7/1/2007 |
Start
thinking about projects to submit for Mamie L. Bass and Letha H. Brown
Literacy Awards |
Local
Club |
|
|
| 7/13/2005 |
International
Convention Begins - Orlando |
Convention |
|
|
| 7/16/2005 |
International
Convention Ends - Orlando |
Convention |
|
|
| Aug-07 |
|
|
|
|
| 8/1/2007 |
Encourage
members to become a member of Club 21 |
Local
Club |
|
|
| 8/1/2007 |
Plan
an International Convention Report if club had delegate(s) attending |
Local
Club |
|
|
| 8/1/2007 |
District
Service Bulletin Electronic Mailing |
DSB |
|
|
| Sep-07 |
|
|
|
|
| 9/1/2007 |
Consider
making a club donation to the International Foundation Grant Program in
October, 2005 |
Local
Club |
|
Review
available grants to determine if club should apply for an International
Grant. October is Grants Fund Month |
| 9/1/2007 |
Distribute
club yearbook |
Local
Club |
|
Copies
to District Governor, District Officer assigned to club, District Membership
Development Consultant and International Office. |
| 9/8/2007 |
World
Literacy Day, this is a great opportunity to debut a new literacy
project |
Local
Club |
|
September
is also Literacy month. |
| 9/21/2007 |
Mid-Year
Board Meeting-Charlotte, NC |
Local
Club |
|
|
| 9/22/2007 |
2nd
Day Mid-Year Board Meeting-Charlotte, NC |
Local
Club |
|
|
| 9/25/2007 |
Send
your pre-Make a Difference Day Report to International |
Local
Club |
|
Due
by 9/30/2005 |
| October-07 |
|
|
|
|
| 10/1/2007 |
Incoming
Officer Training Workshops (Dates to be determined) |
District
Board & Consultants |
|
Area
Training Workshops |
| 10/1/2007 |
Send
IRS Form 990 if necessary |
Local
Club |
Local
Treasurer |
Due
5 months after close of fiscal year if receipts over $25,000; may vary for
some clubs |
| 10/1/2007 |
District
Service Bulletin Articles Due |
DSB |
|
|
| 10/1/2007 |
Mid-Year
Consultant Reports to Secretary |
District
Consultants |
|
|
| 10/1/2007 |
Conference
Proceedings Report to Governor |
Conference
Committee |
District
Secretary |
May
need to coordinate with Secretary from prior administration. |
| 10/22/2007 |
Make
A Difference Day |
Local
Club |
|
|
| 10/24/2007 |
United
Nations Day |
Local
Club |
|
|
| 7-Nov |
|
|
|
|
| 11/1/2007 |
Letter
for Governor signature to club presidents asking for nominating committee
candidates |
Conference |
District
Secretary |
Only
to clubs who didn't have member on last committee. Review all relevant
bylaws and policies and include that info in mailing. |
| 11/1/2007 |
Letter
from Governor requesting Intl Nominating and Intl Foundation Candidate
Names |
Conference |
District
Secretary |
Review
info from International regarding eligibility. Send with above letter. |
| 11/1/2007 |
District Service Bulletin
Electronic Mailing |
DSB |
|
|
| 11/7/2007 |
Final Report for Make A
Difference Day to International Due |
Local Club |
|
|
| 11/1/2007 |
Foundation Board
Meeting-Location To Be Announced-Meeting Date Tentative |
Foundation |
|
|
| 7-Dec |
|
|
|
|
| 12/1/2007 |
District Award Packets Mailed to
Clubs |
Conference |
Awards Co-Ordinator |
|
| 12/1/2007 |
One half International Dues for
new members 12/1 - 3/31 |
Local Club |
|
Full District Dues |
| 12/31/2007 |
District Nominating committee
candidate names due from clubs |
Conference |
Clubs |
|
| 8-Jan |
|
|
|
|
| 1/1/2008 |
Elect Nominating Committee |
Local Club |
|
|
| 1/1/2008 |
Club presidents will receive
Awards Folder from International |
Local Club |
|
Review for criteria and
submissions |
| 1/1/2008 |
BRR requests due from clubs to
BRR Chair |
Conference |
Clubs |
|
| 1/1/2008 |
District Service Bulletin
Articles Due |
DSB |
|
|
| 1/1/2008 |
Review ASTRA Club Service Award
information with ASTRA Club Officers |
Local Club |
|
ASTRA Club Service Award
entries are due to International by May 31, 2006 |
| 1/16/2008 |
Add an Altrusan Day |
Local Club |
|
|
| 1/31/2008 |
Elect your club's nominating
committee |
Local Club |
|
|
| 1/31/2008 |
District Award Submission
Deadline |
Conference |
Clubs |
|
| 8-Feb |
|
|
|
|
| 2/1/2008 |
District Service Bulletin
Electronic Mailing & Governor's Call to Conference |
DSB |
|
|
| 2/1/2008 |
Conference fee invoice sent to
club treasurer |
Conference |
District Treasurer |
Make sure letter tells number of
members, number of delegates, total fee, and that fee must be paid even if no
delegates sent |
| 2/1/2008 |
Request for conference
delegate/alternate names sent to club president |
Conference |
District Treasurer |
|
| 2/15/2008 |
Conference Delegate fee due to
District Treasurer |
Conference |
Clubs |
|
| 2/15/2008 |
Nominating Committee presents
slate of candidates to membership |
Local Club |
|
|
| 2/15/2008 |
Elect delegates and alternates
for District Conference |
Local Club |
|
Number of conference delegates
and alternates determined by number of active members recorded as of 1/31; 1
per 20 or portion thereof |
| 2/15/2008 |
Notify, by email if possible,
club treasurer and president of any unpaid conference fees |
Conference |
District Treasurer |
Copy to Governor |
| 2/29/2008 |
Close Books for District |
District Board |
District Treasurer |
|
| 8-Mar |
|
|
|
|
| 3/1/2008 |
Send names of all members
deceased during last year to District Secretary |
Local Club |
|
For remembrance at conference |
| 3/1/2008 |
Elect Officers for next club
year |
Local Club |
|
|
| 3/15/2008 |
Conference delegate and
alternate names due to District Secretary |
Conference |
Clubs |
|
| 3/15/2008 |
Notify Governor of any club with
unpaid dues or fees |
Conference |
District Treasurer |
Must be paid by March 31 or
delegates not recognized at conference. |
| 3/15/2008 |
Off-site awards judging
completed and names of winners sent to District Awards Coordinator |
District Board |
District Treasurer |
|
| 3/22/2008 |
Annual Consultant Reports to
Conference Chair |
District Consultants |
|
|
| 3/24/2008 |
List of Delegates and
Alternates, district officers and past governors to Credentials |
|
|
|
| Certified
list of candidates for Nominating Committee to Elections Chair |
| 8-Apr |
|
|
|
|
| 4/1/2008 |
Begin work on Club Activity
Report |
Local Club |
|
Due 5/31/06 |
| 4/1/2008 |
New members pay full dues which
covers them through 5/31 of following year |
Local Club |
|
4/1 - 5/31, District and
International |
| 4/1/2008 |
Incoming President appoints
committee chairs |
Local Club |
|
|
| 4/1/2008 |
International sends dues
statements to club treasurers |
Local Club |
Local Treasurer |
|
| 4/1/2008 |
Consider sending donation to
support the International Foundation's Endowment Fund |
Local Club |
|
|
| 4/1/2008 |
Audit Committee Report Due to
Governor |
Conference |
Awards Co-Ordinator & D.
Consultants |
|
| 4/2/2008 |
Pre-Conference Board Meeting,
Charlotte, NC |
District Board Mtg. |
|
Meet for dinner |
| 4/3/2008 |
Pre-Conference Board Meeting,
Charlotte, NC |
District Board Mtg. |
|
|
| tbd |
Pre-Conference Foundation Board
Meeting, Charlotte, NC |
Foundation |
|
|
| 4/3/2008 |
First Timers Event, Social,
Conference Opening Session and Flag Ceremony, Charlotte, NC |
Conference |
|
|
| 4/4/2008 |
Opening Breakfast, First
Business Meeting, Foundation Luncheon, Workshops, Elections and Fun Night |
Conference |
|
|
| 4/4/2008 |
List of qualified voters
certified by Credentials Chair to Elections Chair 2 hrs prior to start of
polling |
Conference |
District Secretary |
|
| 4/5/2008 |
Awards Breakfast, Second
Business Session, Service Projects, Workshops, Governors Reception and
Banquet |
Conference |
|
|
| 4/4/2008 |
Nominating Committee &
Foundation Board Trustee Elections |
Conference |
|
|
| 4/6/2008 |
Post-Conference Board Meeting,
Charlotte, NC |
District Board Mtg. |
|
|
| tbd |
Post Conference Foundation Board
Meeting |
Foundation |
|
|
| 4/11/2008 |
Altrusa's Anniversary and
Altrusa Awareness Day |
Local Club |
|
Beginning Date April 11, 1917 |
| 4/15/2008 |
District Service Bulletin
Articles Due |
Conference |
District Secretary |
|
| 8-May |
|
|
|
|
| 5/1/2008 |
Begin work on Club Activity
Report |
Local Club |
|
Due May 31, 2006 |
| 5/1/2008 |
District Service Bulletin
Electronic Mailing |
DSB |
|
|
| 5/1/2008 |
Appoint Audit Committee to audit
books for past year |
Local Club |
|
|
| 5/1/2008 |
Send out bills for local,
district and international dues |
Local Club |
Local Treasurer |
|
| 5/1/2008 |
Incoming President plans meeting
of old and new Board of Directors |
Local Club |
|
Consider a half-day retreat with
old and new Board and Committee Chairs |
| 5/1/2008 |
Finalize plans for annual
meeting and installation of new officers |
Local Club |
|
|
| 05/01/08 |
Incoming President plans meeting
of old and new Committee Chairs |
Local Club |
|
Contact International for more
information |
| 5/1/2008 |
Entries for Community Leadership
Award due to International Office |
Local Club |
|
|
| 5/1/2008 |
Plan to have conference
delegates and alternates present a District Conference Report |
Local Club |
|
|
| 5/10/2008 |
Letha H. Brown Award to
International |
Conference |
Awards Co-Ordinator |
|
| 5/10/2008 |
Mamie L. Bass Award to
International |
Conference |
Awards Co-Ordinator |
|
| 5/15/2008 |
Finalize proposed budget for
upcoming club year |
Local Club |
|
Forms supplied by International |
| 5/15/2008 |
Report name of new committee
chairs to District and International |
Local Club |
|
|
| 5/15/2008 |
Letter to presidents not
attending conference encouraging attendance at next and consideration of
specific budget item to fund conference participation |
|
