The biennium calendar contains items of interest for local clubs, the District Three Board, the District Three Consultants, International Convention schedule and the DSB schedule. The entire calendar can be downloaded as either an Excel spreadsheet file, as a Word document or in an Adobe Acrobat .pdf file format.

Click here to download the Biennium Calendar as an Excel Spreadsheet
Click here to download the Biennium Calendar in a .pdf format
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May. 09        
05/01/09 Begin work on Club Activity Report Local Club   Due 5/31
05/01/09 International Foundation Community Leadership Award due to International Office Local Club   Odd years only, Due 5/1
05/01/09 Finalize plans for annual meeting and installation of new officers Local Club    
05/01/09 Incoming President plans meeting of old and new Board of Directors Local Club   Consider a half-day retreat with old and new Board and Committee Chairs
05/01/09 Send out bills for local, district and international dues Local Club Local Treasurer  
05/01/09 Appoint Audit Committee to audit books for past year Local Club    
05/01/09 Plan to have conference delegates and alternates present a District Conference Report Local Club    
05/10/09 Report names of new committee chairs and officers to District and International Local Club   Forms supplied by International
05/10/09 Send new District Board and Consultant information to International on forms supplied by International Conference District Secretary Due 10 days after conference
05/10/09 Mamie L. Bass Award to International Conference Awards Coord. Due 5/31
05/10/09 Letha H. Brown Award to International Conference Awards Coord. Due 5/31
05/10/09 Dr. Nina Fay Calhoun Award to International Conference Awards Coord. Due 5/31
05/13/09 Report proposed bylaw amendments coming from conference to International BRR chair within 15 days of conference District Board Governor  
05/15/09 District Service Bulletin Articles Due DSB    
05/15/09 Letter to presidents not attending conference encouraging attendance at next and consideration of specific budget item to fund conference participation Conference District Secretary  
05/15/09 Finalize proposed budget for upcoming club year Local Club    
05/15/09 Annual reports of outgoing club officers and committee chairs due Local Club    
05/15/09 Nominations for Eleanor Roosevelt Humanitarian Award due to International Office Local Club   Odd years only, Due 5/15
05/24/09 Reminder letter to clubs who haven't submitted Club Activity Reports District Board Governor-Elect Due 5/31
05/31/09 District Service Bulletin Mailing DSB    
05/31/09 Entry for ASTRA Club Service Award due to International office Local Club   Forms supplied by International
05/31/09 Entry for Distinguished Club Award due to International office Local Club   Forms supplied by International
05/31/09 Club fiscal year ends Local Club Local Treasurer May vary for some clubs
05/31/09 Club Activity Reports due to Governor-Elect and Altrusa International Local Club   Reports sent to Gov-Elect. By 6/15 GE sends copies with summary to Board, Communications and Mbrship Dev. Chairs, Int'l Office & Int'l Mbrship Devel. Consultants.  Summary published in DSB.
05/31/09 Install new officers Local Club    
05/31/09 Deadline for submitting new officer and committee chair names to District and International Local Club   Forms supplied by International
05/31/09 Delegates and Alternates for Convention should be reported to the Int'l Office Local Club   Odd years only
Jun. 09        
06/01/09 Club Fiscal Year Begins Local Club Local Treasurer May vary in some clubs.
06/01/09 Present annual budget to club for approval Local Club Local Treasurer  
06/01/09 Schedule all club and board meetings for the coming club year Local Club    
06/01/09 Deadline to Submit District and International Dues Local Club Local Treasurer Must be received by 6/15
06/01/09 Sign new bank signature cards (President & Treasurer) so checks can be issued Local Club Local Treasurer  
06/01/09 Pay International Convention Fee when International dues are paid Local Club Local Treasurer  
06/05/09 New District Board Orientation & Planning, Forsyth, GA District Board Mtg.    
06/06/09 2nd Day New Distict Board Orientation & Planning-Forsyth, GA District Board Mtg.    
06/15/09 Treasurer notifies members with unpaid dues and advises of late fees Local Club Local Treasurer  
06/15/09 Late fees charged for unpaid dues: $5 International; 10% for District; 10% for local club Local Club Local Treasurer  
06/15/09 District Summary of Club Activity Reports due to International District Board Governor-Elect Summary Article Written for DSB
July. 09        
07/01/09 Last day to pay membership dues Local Club Local Treasurer $10 reinstatement fee to International; must be mailed by 7/10
07/01/09 Begin work on club yearbook Local Club    
07/01/09 Select a literacy project for Make A Difference Day Local Club    
07/01/09 Send IRS Form 990 if necessary District Board District Treasurer Due 5 months after close of fiscal year if receipts over $25,000
07/01/09 Start thinking about projects to submit for Mamie L. Bass and Letha H. Brown Literacy Awards Local Club    
07/01/09 Plan on attending the International Convention All    
07/03/09 Last day to register for Convention without a $30 late fee Local Club    
Aug. 09        
08/01/09 Encourage members to become a member of Club 21 Local Club    
08/01/09 Start organizing your Make A Difference Day Project Local Club    
08/06/09 International Convention Begins - Indianapolis, IN      
08/09/09 International Convention Ends - Indianapolis, IN      
08/12/09 International Day of Youth      
08/15/09 Plan an International Convention Report if club had delegate(s) attending Local Club    
08/15/09 Club Activity Report Summary Article due to DSB Editor District Board Governor-Elect  
08/15/09 District Service Bulletin Articles Due DSB    
08/21/09 Foundation Board Meeting, Spartanburg Foundation    
08/22/09 2nd Day Foundation Board Meeting, Spartanburg      
08/31/09 District Service Bulletin Mailing DSB    
Sept.09        
09/01/09 Consider making a club donation to the International foundation Grant Program in October Local Club   Review available grants to determine if club should apply for an International Grant.  October is Grants Fund Month
09/01/09 Distribute club yearbook Local Club   Copies to District Governor, District Officer assigned to club, District Membership Development Consultant and International Office.
09/08/09 World Literacy Day,  this is a great opportunity to debut a new literacy project Local Club   September is also Literacy month.
09/15/09 Grant applications due to International Foundation Local Club   Due 9/15
09/22/09 International Day of Peace     3rd Tuesday in September
09/30/09 Notify International if you club sponsors an ASTRA Club Local Club    
09/30/09 Send your pre-Make a Difference Day Report to International Local Club   Due by 9/30
Oct. 09        
10/01/09 Send IRS Form 990 if necessary Local Club Local Treasurer Due 5 months after close of fiscal year if receipts over $25,000; may vary for some clubs
10/15/09 Mid-Year Consultant Reports to Secretary District Consultants    
10/15/09 District Service Bulletin Articles Due DSB    
10/16/09 World Food Day Local Club    
10/23/09 Mid-Year Board Meeting, Ocala, FL District Board Mtg.   Meet for dinner
10/24/09 2nd Day Mid-Year Board Meeting, Ocala, FL      
10/24/09 United Nations Day Local Club    
10/24/09 Make A Difference Day Local Club   4th Saturday of Oct.
10/31/09 District Service Bulletin Electronic Mailing DSB    
Nov. 09        
11/01/09 Letter for Governor signature to club presidents asking for nominating committee candidates Conference District Secretary Only to clubs who didn't have member on last committee.  Review all relevant bylaws and policies and include that info in mailing.
11/15/09 Final Report for Make  A Difference Day to International Due Local Club   Due 11/15
11/25/09 Int'l Day for Elimination of Violence against Women      
Dec. 09        
12/01/09 District Award Packets Mailed to Clubs Conference Awards Coord.  
12/01/09 One half International Dues for new members 12/1 - 3/31 Local Club   Full District Dues
12/01/09 District Nominating committee candidate names due from clubs Conference Clubs  
12/10/09 Human Rights Day      
Jan. 10        
01/01/10 Elect Nominating Committee Local Club    
01/01/10 Club presidents will receive Awards Folder from International Local Club   Review for criteria and submissions
01/01/10 BRR requests due from clubs to BRR Chair Conference Clubs  
01/01/10 Review ASTRA Club Service Award information with ASTRA Club Officers Local Club   ASTRA Club Servicer Award entries are due to International by May 31, 2010
01/15/10 District Service Bulletin Articles Due DSB    
01/31/10 District Award Submission Deadline Conference Clubs  
01/31/10 Consider making a contribution to the Foundation's Disaster Relief Fund Local Club Clubs  
01/31/10 District Service Bulletin Electronic Maililng & Goernor's Call to Conference DSB    
Feb. 10        
02/01/10 Conference fee invoice sent to club treasurer Conference District Treasurer Make sure letter tells number of members, number of delegates, total fee, and that fee must be paid even if no delegates sent
02/01/10 Request for conference delegate/alternate names sent to club president Conference District Treasurer  
02/01/10 Nominating Committee presents slate of candidates to membership Local Club    
02/15/10 Conference Delegate fee due to District Treasurer Conference Clubs  
02/15/10 Elect delegates and alternates for District Conference Local Club   Number of conference delegates and alternates determined by number of active members recorded as of 1/31; 1 per 20 or portion thereof
02/15/10 Notify, by email if possible, club treasurer and president of any unpaid conference fees Conference District Treasurer Copy to Governor
02/15/10 Close Books for District District Board District Treasurer  
02/15/10 Outstanding Club Award Application Due      
02/20/10 World Day of Social Justice      
Mar. 10        
03/01/10 Send names of all members deceased during last year to District Secretary Local Club   For remembrance at conference
03/01/10 Elect Officers for next club year Local Club    
03/08/10 Women's Rights Day & World Rights Day      
03/15/10 Conference delegate and alternate names due to District Secretary Conference Clubs  
03/15/10 Notify Governor of any club with unpaid dues or fees Conference District Treasurer Must be paid by March 31 or delegates not recognized at conference.
03/15/10 Off-site awards judging completed and names of winners sent to District Awards Coordinator Conference Vice Governor  
03/20/10 Financial Data to Audit Committee District Board District Treasurer  
03/31/10 List of delegate and alternates, district officers and past governors to Credentials chair Conference District Secretary 15 days before conference
03/31/10 Certified list of candidates for Nominating Committee to Elections Chair Conference District Secretary 15 days before conference
03/31/10 Annual Consultant Reports to Conference Chair District Consultants    
03/31/10 Submit names of new officers to District and International Local Club   Forms supplied by International
Apr. 10        
04/01/10 Begin work on Club Activity Report Local Club   Due 5/31
04/01/10 New members pay full dues which covers them through 5/31 of following year Local Club   4/1-5/31, District & International
04/01/10 Incoming President appoints committee chairs Local Club    
04/07/10 World Health Day      
04/15/10 International sends dues statements to club treasurers Local Club Local Treasurer  
04/01/10 Consider sending donation to support the International Foundation's Endowment Fund Local Club    
04/10/10 Audit Committee Report Due to Governor Conference Audit Committee  
04/11/10 Altrusa's Anniversary and Altrusa Awareness Day     Beginning April 11, 1917
04/28/10 Pre-Conference Board Meeting, Ocala, FL District Board Mtg.   Meet for dinner
04/29/10 Pre-Conference Board Meeting, Ocala, FL District Board Mtg.    
04/29/10 Pre-Conference Board Meeting, Ocala, FL Foundation    
04/29/10 Conference Opening Session & Flag Ceremony, Ocala, FL Conference    
04/30/10 Opening Breakfast, First Business Meeting, Foundation Luncheon, Workshops, Elections and Fun Night Conference    
04/30/10 List of qualified voters certified by Credentials Chair to Elections Chair 2 hrs prior to start of polling Conference District Secretary  
May. 10        
05/01/10 Awards Breakfast, Second Business Session, Service Projects, Workshops, Governors Reception and Banquet Conference    
05/01/10 Nominating Committee & Foundation Board Trustee Elections Conference    
05/02/10 Post-Conference Board Meeting, Ocala, FL District Board Mtg.    
05/02/10 Post-Conference Foundation Meeting, Ocala, FL Foundation    
05/01/10 Begin work on Club Activity Report Local Club   Due 5/31
05/01/10 Appoint Audit Committee to audit books for past year Local Club    
05/01/10 Send out bills for local, district and international dues Local Club Local Treasurer  
05/01/10 Incoming President plans meeting of old and new Board of Directors Local Club   Consider a half-day retreat with old and new Board and Committee Chairs
05/01/10 Finalize plans for annual meeting and installation of new officers Local Club    
05/01/10 Plan to have conference delegates and alternates present a District Conference Report Local Club    
05/02/10 Add an Altrusan Day Local Club   1st week in May (May 2 to May 8)
05/10/10 Report names of new committee chairs and officers to District and International Local Club   Forms supplied by International
05/10/10 Letha H. Brown Award to International Conference Awards Coord. Due 5/31
05/10/10 Mamie L. Bass Award to International Conference Awards Coord. Due 5/31
05/10/10 Dr. Nina Fay Calhoun Award to International Conference Awards Coord. Due 5/31
05/15/10 District Service Bulletin Articles Due DSB    
05/15/10 Finalize proposed budget for upcoming club year Local Club    
05/15/10 Letter to presidents not attending conference encouraging attendance at next and consideration of specific budget item to fund conference participation Conference District Secretary  
05/15/10 Annual reports of outgoing club officers and committee chairs due Local Club    
05/15/10 Report proposed bylaw amendments coming from conference to International BRR chair within 15 days of conference. District Board Governor  
05/15/10 International Day of Families      
05/24/10 Reminder letter/email to clubs who haven't submitted Club Activity Reports District Board Governor-Elect Due 5/31
05/31/10 Entry for ASTRA Club Service Award due to International office Local Club   Forms supplied by International
05/31/10 Entry for Distinguished Club Award due to International office Local Club   Forms supplied by International
05/31/10 Club fiscal year ends Local Club Local Treasurer May vary for some clubs
05/31/10 Club Activity Reports due to Governor-Elect and Altrusa International Local Club   Reports sent to Gov-Elect. By 6/15 GE sends copies with summary to Board, Communications and Mbrship Dev. Chairs, Int'l Office & Int'l Mbrship Devel. Consultants.  Summary published in DSB.
05/31/10 District Service Bulletin Electronic Mailing DSB    
05/31/10 Install new officers Local Club    
Jun. 10        
06/01/10 Schedule all club and board meetings for the coming club year Local Club    
06/01/10 Present annual budget to club for approval Local Club Local Treasurer  
06/01/10 Club Fiscal Year Begins Local Club Local Treasurer May vary for some clubs
06/01/10 Sign new bank signature cards (President & Treasurer) so checks can be issued Local Club Local Treasurer  
06/01/10 Deadline to Submit District and International Dues Local Club Local Treasurer Must be received by 6/15
06/15/10 Treasurer notifies members with unpaid dues and advises of late fees Local Club Local Treasurer  
06/15/10 Late fees charged for unpaid dues: $5 International; 10% for District; 10% for local club Local Club Local Treasurer  
06/15/10 Draft of Call for Board of Directors nominations to Governor District Consultants Nominating Review all relevant bylaws and policies and include appropriate information in letter
06/15/10 District Summary of Club Activity Reports due to District and Int"l. District Board Governor-Elect Summary Article written for DSB
July. 10        
07/01/10 Send IRS Form 990 if necessary District Board District Treasurer Due 5 months after close of fiscal year if receipts over $25,000; may vary for some clubs
07/01/10 Begin work on club yearbook Local Club    
07/01/10 Start thinking about projects to submit for Mamie L. Bass and Letha H. Brown Literacy Awards Local Club    
07/01/10 ASTRA club sponsor information form due to International Local Club    
07/01/10 Last day to pay membership dues Local Club Local Treasurer $10 reinstatement fee to International; must be mailed by 7/10
07/01/10 Call for Board of Directors Nominations letter to club presidents Nominating Comm    
07/01/10 Select a literacy project for Make A Difference Day Local Club    
Aug. 10        
08/01/10 District Service Bulletin Articles Due DSB    
08/01/10 Club Activity Report Summary Article due to DSB Editor District Board Governor-Elect  
08/01/10 Start organizing your Make a Difference Day Project Local Club    
08/01/10 Encourage members to become a member of Club 21 Local Club    
tbd Summer/Fall Foundation Meeting      
08/12/10 International Day of Youth      
08/12/10 Board of Director Nomination Forms due to Nominating Committee Chair Conference Clubs  
08/15/10 District Service Bulletin Electronic Mailing DSB    
08/30/10 All Board of Directors nominations materials to Nominating Committee members District Consultants Nominating  
Sept.10        
09/01/10 Consider making a club donation to the International Foundation Grant Program Local Club   Review available grants to determine if club should apply for an International Grant
09/01/10 Distribute club yearbook Local Club   Copies to District Governor, District Officer assigned to club, District Membership Development Consultant and International Office.
09/08/10 World Literacy Day, this is a great opportunity to introduce a new project Local Club   September is also Literacy month.
09/15/10 Grant Applications due to International Foundation Local Club   Due 9/15
09/21/10 Interational Day of Peace     3rd Tuesday in September
09/25/10 Conference Proceedings Report to Governor Conference Committee District Secretary  
09/25/10 Send your pre-Make a Difference Day Report to International Local Club   Due by 9/30
09/30/10 ASTRA club sponsor information form due to International Local Club    
09/30/10 Notify International if you club sponsors an ASTRA Club Local Club    
Oct. 10        
10/01/10 Send IRS Form 990 if necessary Local Club Local Treasurer Due 5 months after close of fiscal year if receipts over $25,000; may vary for some clubs
10/01/10 Mid-Year Consultant Reports to Secretary District Consultants    
10/??/10 Mid-Year Board Meeting, NC District Board Mtg.    
10/??/10 2nd Day Mid-Year Board Meeting, NC District Board Mtg.    
10/??/10 Nominating Committee Report Presented to Board of Directors Nominating Comm Nominating  
10/??/10 Board confirms eligibility of Nominating Committee candidates for office District Board Mtg. Governor Review all relevant bylaws and policies to confirm eligibility
10/15/10 District Service Bulletin Articles Due DSB    
10/16/10 World Food Day      
10/23/10 Make A Difference Day Local Club   4th Saturday of October
10/24/10 United Nations Day Local Club    
10/31/10 District Service Bulletin Electronic Mailing DSB    
Nov. 10        
11/15/10 Final Report for Make  A Difference Day to International Due Local Club   Due 11/15
11/15/10 2011-2013 Altrusa Int'l Nominations for Nomination Committee & Foundation Board International   Forms supplied by International
11/25/10 Int'l Day for Elimination of Violence against Women      
Dec. 10        
12/01/10 District Award Packets Mailed to Clubs Conference Awards Coord.  
12/01/10 One half International Dues for new members 12/1 - 3/31 All   Full District Dues
12/10/10 Human Rights Day      
Jan. 11        
01/01/11 BRR requests due from clubs to BRR Chair Conference Clubs  
01/01/11 Elect Nominating Committee Local Club    
01/01/11 Copies of Nomination Forms and Photos to DSB Editor Nominating Comm    
01/01/11 Club presidents will receive Awards Folder from International Local Club    
01/01/11 Review ASTRA Club Service Award information with ASTRA Club Officers Local Club   ASTRA Club Service Award entries are due to International by May 31, 2011
01/15/11 District Service Bulletin Articles Due DSB    
01/31/11 District Award Submission Deadline Conference Clubs  
01/31/11 Consider making a contribution to the Foundation's Disaster Relief Fund Local Club Clubs  
01/31/11